GMHA Meeting Aug. 2, 2 011

Attendance Bob Thirwall, Eddie Gould, Pay Pavey, John Ryan, Jeff Tidball, Will DeWild, Scott Purbrick

Guests: Tim Hamilton, Brian Dellar, Sarah McGinnis

Regrets: Kurt Lovell

Call to Order 7:07pm

Addition to agenda 2A Fund Cards- Tim Hamilton

Motion to adopt agenda first Eddie, second Ray

Carried

Motion to adopt last meeting of June 21, 2011 with one minor change for games on Saturday night from 7 – 8:30

First Scott Purbrick

Second Ray Pavey

Carried

Gift Cards (fund script) - Tim Hamilton has asked for someone else to take over the gift card program that we are presently running. Presently we have about $5-6000 of offbeat cards that are not sold on a regular basis. But is depositing $1000-1500 every two weeks Minimum orders is $4000 to get free delivery of cards. Delivery is $26

Sarah McGinnis commented that B&K Mechanic (Kurt Lovell) would take over the gift card program

Bob Thirwall thanked Tim Hamilton for his efforts.

7:19 Tim Hamilton left

Treasurers report- Brian Dellar

Brian has been paying all the bills to date.

Bingo $10501.68

Nevada $8435.01

General $68650.39

Treasures report

Term $71269.44

Brian commented that overall total accounts are up $9293.37 vs. LY. There is also several thousand dollars of cheques not cashed. Some are just straight donations back to minor hockey.

Sarah and Brian are going to get together about transitioning computer programs since they don’t run the same programs

Motion to accept financial report

First Eddie Gould

Second Cindy Staels

Carried

Greg Houston arrived 7:30

Shamrock League Report Cindy Staels

League decided to give 50% discount to centres with fines for missing games and game sheets from the previous season. Due by Sept 1^st

Reminder that game sheets must be mailed by Monday from the previous weeks games. Fine will remain the same $10/ game sheet

League fees - $100 discounted this fee, however increased registration to $50/team from $45/team

Blackout dates due by next meeting (august 9^th -7:15)

Last year 25-26 games – do we want the same???

Looking for centre to host the Midget All Star Game in January and year end A/E and A All Star Games

6 new centres have joined the Shamrock League – Dresden, Mooretown, Ridgetown, Wallaceburg, Petrolia and Blenheim

Shamrock league developed a proposal on how to maintain the next season with the increase of centres. Emailed the proposals out, with only a few replies

OMHA REPORT Cindy Staels

Effective 2011-2012 season referee rates - $1.00 increase for 2 official and 3 official system (linesmen remain the same)

Effective 2012-2013 season Glencoe to drop to “DD” centre- Centres can appeal by December 31^st for their category review change

Update on clinics (coaches refresher, trainers etc.) are posted on the OMHA website.

Aug 9^th Cindy cannot make the shamrock meeting and needs someone to go. Eddie offered to go to the Shamrock meeting at the Mt.Brydges Community Centre

Regular season for the league games will start Sept.24 Cindy was going black out that weekend due to the fair

Motion to adopt Shamrock meeting/OMHA report

First Cindy Staels

Second Ray Pavey

Carried

Tri County Bob Thirwall

No new news due to no meeting since the last directors meeting

AGM meeting is Aug 9^th and Bob is unable to go he is going to ask Cheryl Murray to attend

Girls Scott Purbrick

Scott mentioned we need to identify the girls in Glencoe who could play for a novice team. Some names were come up with but need registration names to continue

Ways and Means Greg Huston

Hockey pool is in the works

Discsussed whether we will go ahead with NHL draw tickets and who would sell them. He suggested that a book be given to each player’s family to sell (10 books per team).

List of fundraisers

Bingo Gift Cards

Jersey Dance Hockey Pool

NHL Dream Draw Nevada

Appin Meats was brought up by Cindy Staels and handed out a sheet of food items available for sale and suggested retail prices. Cindy to get more info on the program.

Motion to buy 1000 dream draw tickets

First Greg Huston

Second Will De Wild

Carried

Tim Hamilton has bought a seat from the Maple Leafs for $300 and has offered it to GMHA to raffle off at the Jersey Dance. The cost of the seat is $300

Motion to buy Maple Leafs Seat for Jersey dance raffle at a cost of $300 from Tim Hamilton

First Bob Thirwall

Second Scott Purbrick

Carried

Sponsorships for jerseys were discussed but was hard to ask businesses for money when we don’t have firm registration numbers

Greg also mentioned about talking to business’s about ice sponsorships for tournaments

There are two outstanding sponsorships from the past year. It was decided to let them pass for this year and start fresh

CLINICS Eddie Gould

We can have a CHIP clinic.

Coaches refresher clinics are all scheduled

Trainer clinics no response yet

CLINICS

Greg Knight was emailed but have not heard anything yet. We have the ice set aside for every Thursday 7-9 for the purpose of clinics

Ray Pavey would be interested in doing some clinics

ICE SCHEDULING Jeff Tidball

Talking about ice in Bothwell for September 12

Strathroy for $146

Watford

Mt. Brydges

Calling to see if Alvinston has ice early

Glencoe is out until after the fair as they were wanting a 70 hr. guarantee per week

Jeff is going to come up with proposals

REGISTRATIONS John Ryan

No new numbers yet

Had some cold calls people wanting to register

Cindy had a letter from West Lorne MHA offering 6 kids for Bantam LL and were looking for 4-7 players for a midget at a LL level

Registration numbers to date are

4 beginners 9 tyke

13novice 19 atoms

20 pee wee 11 Bantam

16 midget 5 juvenile

John is get all the names and numbers from Sandy Crosby before the next meeting

COACHES COMMITTTEE Scott Purbrick

Nothing new for coaches for right now. We need more kids registered to confirm teams.

We have coaches committed for beginners, atom shamrock, midget LL and midget Shamrock

POLICE CHECKS Bob Thirwall

Bob has last year’s files. Nothing has changed although there is a waiver for existing registrants. Bob is to give Scott Purbrick the police check files.

EQUIPMENT Scott Purbrick

Shirts are on order and should be received by the third week of august.

Pucks 200, water bottles 100 purchased from Herm’s

First Aid kits not sure what he needs because of registrations for teams

Ray Pavey left at 9:30

REFEREE REPORT Eddie Gould

Eddie just received the info from Shawn Mooser. Eddie is to find out when the referee in chief meeting is which is sometime in September

TOURNAMENTS Jeff Tidball

Jeff had the Jerseys for the tournaments and has the tournaments registered on the OMHA website

AMALGAMATION Bob Thirwall

Meeting was July 11^th a name has been come up with `` Southwest Bullets``

The next meeting is Aug 29 is at the Bothwell Legion 7:30

Everything is moving forward. They are going to adopt Glencoe`s bylaws. Cindy is waiting to hear from Sue Michalski. Cindy is going to ask Sue to come our Aug 29^th meeting.

WEBSITE Will DeWild

Will has started to work on it and is starting to get accustom to it. We received all the programming from Bob Pearson. Updates on the website will be arriving shortly.

OTHER BUSINESS

GMHA Scholarship award for GDHS graduating student chosen from a list of graduating GMHA players. The scholarship consist of $250. It was also asked that the students write a small essay to be considered for the scholarship

Motion to donate $250 scholarship award by first: Eddie Gould

Second: Scott Purbrick

Carried

Motion to adjourn meeting by Bob Thirwall

First Eddie Gould

Second Jeff Tidball

Carried

Meeting adjourned 9:50

DATES

AUG 16 DIRECTORS MEETING 7 PM NEW HORIZONS ROOM

AUG 29 AMALGAMATION MEETING BOTHWELL LEGION 7:30 PM

SEPT 20 DIRECTORS MEETING 7 PM NEW HORIZONS ROOM

SEPT 26 AMALGAMATION INFO MEETING NEWBURY LEGION 7:30

OCT 3 VOTING ON AMALGAMATION NEW HORIZONS ROOM 6-10PM

OCT 4 VOTING ON AMALAGAMTION, BOTHWELL 6 -10PM